PTO Board Meeting Minutes
Tuesday, October 3rd 2023 6:00 pm
The meeting was called to order at 6:02 PM. Ashley Seymour introduced the board members who were present at the meeting and thanked everyone who had helped so far this year.
She offered the floor to Ms. Hager and Ms. Gadsden. Ms. Gadsden noted that she recently met with community partners. There are several new ones this year. Heart Math is up and running and reading buddies is getting started soon. The Art Club had their first meeting today led by a volunteer from Providence High School (the sign up for the Art Club was at Open House with a cap of the number of students who could attend).
Ms. Hager reported that Progress Reports were shared with families today (K-2 paper copies, 3-5 in power school). There are lots of events going on in October and Ms. Hager reminded families to stay connected and reach out to the teachers first with any questions. If you have additional questions after speaking with your classroom teacher, then reach out to Ms. Hager/Ms. Gadsden. We are a C school (been here for a few years but are only a few points away from a B) and Exceeded Growth! Gentle reminder from feedback from a Lansdowne neighbor – please remember to follow the speed limit while in the neighborhood.
Ashley announced Open House/School Tours from 10-11 AM on the following dates: November 3rd, December 15th, January 26th, February 23rd, and March 22nd. TBD on Open House at LES. The CMS Magnet Fair will be at West Charlotte on October 14th. Lansdowne will be present. The PTO has provided marketing materials using Fun Run funds such as a life size Lucky, retractable banner, etc to be used for marketing the school at job fairs, open houses, and other events.
Volunteers Needed - Ashley DiPalma announced that the Fall Fest sign up genius link was shared and is available for volunteers to sign up. Opportunities will also be coming for School Psychologist Week and the Book Fair. Email firstname.lastname@example.org if you are interested in volunteering for these events.
1st Fridays - Ashley reported that PTO will help coordinate staff meal orders and offer parent volunteers to pick up and deliver meals on the first Friday of the month. PTO will also provide a snack/drink cart for teachers on these 1st Fridays. (staff members & parents suggested supporting restaurants with a LES connection such as Green Brothers, Yafo, Midwood/Pacos Tacos, etc. – contact email@example.com if you have a connection)
Room Parents - Ashley reported on behalf of Faith Atwood that all RP should have connected with their teachers. If you know of any teachers who haven’t heard from their room parents please let Faith know. We are still looking for a room parent for A. Edwards. Almost all staff favorite things sheets have been returned.
Fall Festival - Danielle McKim explained that the Fall Festival committee was able to drop the price of wristbands. Wristbands cost $7 and the day of cost of wristbands will be $10. Fall Festival will feature Kona Ice, Hungry Howie’s (one of our sponsors, Messer Financial is paying for this to be included with the cost of a wristband), Farm Haus Brat Truck, and the committee is coordinating with Home Depot for some donations. The committee is getting gift cards from local businesses (House Cleaning, Bad Daddys, Big Air, Flying Biscuit, Mani/Pedi, Local cocktailier). The committee needs donations of pool noodles from parents and would like to find a volunteer to help with facepainting. Ms. Fridley will help take photos during the event for the yearbook, website, social media. There will be lots of games – 3 bounce houses (by age), giant slingshots with large buckets & balls, bowling, face painting, craft station, bubble machine, DJ, etc. Teachers – if you have any students in your classes who you know cannot afford to attend please let PTO know so we can assist. Fall Festival will be held on the fields. Reach out to Danielle McKim with any questions. The Lost & Found table will also be set up at Fall Festival.
The Night of Stories - Kim Rowe announced that the Night of Stories will be held on Nov. 29th. Time is still TBD with afterschool, but the event will probably start at 6 PM. Night of Stories will serve as a kick off for the book fair and will also be a community event around storytelling. The idea is for parents to get off of work, kids put on PJs and head over to the event with a cozy feel at nighttime. There will be a main stage with storytellers between the gym/cafeteria, along with the K/1 hallway for smaller groups of storytelling, students will have a small passport. There will be a hot cocoa/hot cider bar and also will have options for dinner (picnic/handheld dinner and maybe a food truck). Lumi (musical theater) will perform Frozen, Sam from CharMeck Library will do a story time for preschool/younger kids and there will be reading buddies/staff members/volunteers reading. Two traditional storytellers will also be present and possibly puppeteers. Kim and her committee need lots of help with details from volunteers. A sign up genius will be coming out asking for help with organizational roles and then another sign up genius for actual volunteers the day of the event. The committee would like donations of blankets/Christmas lights.
Beautification Day - Carrie Gelinas shared that Beautification Day will be on October 28th from 9-11 AM. We will work on updating the teacher’s lounge & the wellness room. Need requests/feedback from the staff. Please let Ashley/Carrie know suggestions by using the drop box in the lounge.
Restaurant Spirit Nights - Rachel Campbell announced that our September Hungry Howie’s night raised $250 and our September 20th Tacos 4 Life Spirit Night raised $200. The next Hungry Howie’s night is this Thursday, October 5th. The next Restaurant Spirit Night will be at Mi Pueblo in Matthews on November 15th (DATE CHANGE). Lansdowne will receive 10% of any sales between 5-close. We are guaranteed at least $200. She is working on the rest of the dates for the year.
Custodian Day Recap - Ashley shared that PTO made baskets, gave custodians lunch & dinner, and the staff provided cards to show their appreciation.
Let Me Run - Nikki Prenoveau announced that Let Me Run is starting 10/12 on T/Th from 4:30-5:45 with 12 4th/5th boys signed up (max is 14). If anyone is interested in coaching a 3rd grade team we could add that program to Lansdowne in the future. The End of Season 5K is a great event and Let Me Run would appreciate volunteers to cheer on the kids.
School Store/Spirit Wear - Ashley reported that the School Store going on during the week on Fridays is set up in front of the reading room & K-1 hallway. PTO made $60, $150 the last few Fridays. Spirit Wear – placed an order for Fall Festival for Spirit Wear to be available for purchase. Ashley can pick up at Cotton Gin and will distribute online orders at school (is this all orders or do parents have the option to pick up themselves or have it delivered at school - YES). When ordering online there will be an option to include your child’s name/homeroom teacher.
Recess Kits - Ashley explained that PTO provided these last year. 4th/5th grade kits were replenished and she reached out to any other classes who need supplies replenished.
Sprout - Ashley noted that PTO will use Sprout as our vendor for school supply kits again this year.
Ashley also reported that the Hospitality Crew put supplies in the bathrooms for all staff - mints, etc and the church partners will be covering the Snack the Staff early release days for the remainder of the year.
The meeting was adjourned at 7 PM.
Please note the following Upcoming Dates:
10/5 Hungry Howie’s Spirit Night
10/10 Fall Picture Retakes
10/18 Early Release, Snack the Staff (Church
10/21 Fall Festival, 4-7PM
10/26 Principal’s Chat, 8-8:40AM
10/28 Beautification Day, 9-11AM
10/30 SIT Meeting (virtual) 6-7PM
11/2 Hungry Howie’s Spirit Night
11/6 & 11/7 Teacher Workdays
11/6-10 School Psychologist Week
11/10 No School (Veteran’s Day)
NEXT MEETING: 11/14 PTO Meeting, LES Media Center, 6PM
PTO Meeting Minutes
Tuesday, September 6, 2023
Welcome & Introductions Amy McHugh
Principal Update Ms. Hager
Beautification Day Recap/Ongoing Projects Lauren Price/Carrie Gelinas
1 12/10 1-3 PM William Davie Park
2 12/10 3-5 PM Freedom Park, meet @ Panthers Training Pad
* If you would ever like to contribute pictures or ideas for the newsletter, you can reach out to Linda Rhyne (firstname.lastname@example.org) She also has places on FB for you to add pictures
12/1 Hungry Howie’s Spirit Night
12/1 - 12/9 Book Fair
12/2 Breakfast with Books 8-9:15 AM
12/8 Book Fair Shop Night 4:30-6 PM
Musical Performance 6:30 PM
12/15 K-2 Winter Parties
12/16 3-5 Winter Parties
Lansdowne School Tour 10-11 AM
12/20 - 30 Winter Break
1/2 Teacher Workday, NO SCHOOL
1/3 Classes Resume
1/5 Hungry Howie’s Spirit Night
1/16 MLK, Jr. Holiday - NO SCHOOL
1/19 Restaurant Spirit Night Hawthorne’s Pizza
1/24 End of 2nd Quarter
1/25 Teacher Workday - No School
1/26 Principal’s Chat 8 - 8:40 AM
1/30 SIT Meeting (virtual) 6-7 PM
Next PTO Meeting:
2/23 PTO Meeting & IB Night of Kindness, 5:30 PM
Welcome & Introductions Amy McHugh
Introducing Ashley DePalma as our Co-President. Ashley will be confirming interest and communicating with committee chairs for the second half of the school year.
Principal Update Ms. Hager
Committee & Event Updates
Room Parents Amy McHugh (for Faith Atwood)
Fall Festival Christopher Brown
Copy Crew Amy McHugh (for Alicia Lightfoot)
Restaurant Spirit Nights Amy McHugh (for Lauren Ely)
Snack the Staff Cassidy Estes-Rogers
Spirit Wear/School Store Lauren Buras/Jennifer Needham
Beautification Day 11/5 9-11AM Carrie Gelinas
Grade Level Get Togethers Amy McHugh
Mother Son Event 11/19 Siri Nutting
Book Fair 12/1-12/9 (updated dates)
Q: Incoming new staff: do we have gifts for them?
A: Ms. Hager: Staff does one internally with a school shirt, but we would welcome anything from the PTO as well.
Q: Book Fair - is there an evening when the parents will come in and what is the date?
A: Will be Thursday the 8th from 5 - 7 and then a musical performance after that.
10/5 Teacher Workday - No School
10/6 Hungry Howie’s Spirit Night
10/11 Fall Picture Retakes
10/15 Fall Festival 4-7 PM
10/24 SIT Meeting (virtual) 6-7 PM
10/26 Early Release Day 1:15 PM
Snack the Staff
10/27 Principal’s Chat 8:00-8:40 AM
10/28 End of 1st Quarter
10/31 Teacher Workday - No School
11/3 Hungry Howie’s Spirit Night
11/5 Beautification Day 9-11 AM
11/8 Teacher Workday - No School
11/7-11 School Psychologist Week
11/11 Veterans Day Holiday - No School
11/17 Restaurant Spirit Night
11/19 Mother/Son Event
11/21 SIT Meeting (in person) 8-9 AM
11/23-25 Thanksgiving Break - No School
11/29 PTO Meeting 6 PM
Welcome & Introductions Amy McHugh
Principal Update Ms. Hager
Ms Cunningham - 3rd grade
Ms. Russell - Library
Ms. Saunders - Multi-Language
Ms. Magone - 2nd
Ms. Denny - 4th
Ms. Albert - Kindergarten
Ms. Linebarrier - EC Resource
Ms. Greenway - 1st
Ms Gadsen - Assistant Principal
Bylaws & Standing Rules (Updates) Katherine Lesch
Budget presentation & vote Siri Nutting
SIT Ballot & Voting Instructions Amy McHugh
Chairs & Co-Chairs Needed Amy McHugh
Room Parents Amy Mchugh (for Danielle Firenze)
Jan 18, 2022
Updates from the principal:
Happy 2022! 18 days in now. Hope all is well and everyone enjoyed the snow
Tomorrow we will have a 2 hr delay. Students may start to enter the building at 10:45
Covid 19/Quarantine/Contact Tracing: a few documents have been sent out but the most important part to know is that the quarantine is now 5 days. The school is also not required to notify everyone when there are positive cases, just when there is a cluster.
Q2 is about to end on Friday, meaning on the 24th there is a teacher workday and the 25th is the first day of Q3 and Jan 31 the Q2 report cards will go home.
Ms. Hager has a meeting with the engineer for the new building coming up and will be posting notes as soon as they have that meeting
There is a new sign up genius for cafeteria helpers for January and February. Ms Gadsen is still in need of three reading buddy volunteers (there is a form for this as well) Both parents and grandparents can volunteer for this role.
Restaurant Spirit Nights:
$135.50 was the profit for Hungry Howie's Spirit Night in November. $41.50 was collected from white duck taco. The next night is February 24th probably at City BBQ on Monroe road and Galleria Blvd. More details to come on that.
Kids will be able to visit during their media time February 14 - 23rd with the last day ending around lunch. We will need volunteers to set up the fair. More info to come about the delivery of the books (probably Feb 10 or 11). Also need help to box up unpurchased items (probably Feb 23 and 24). She will probably try to send a sign up genius for these. This year is different. Previously it has been a little chaotic first thing in the morning, so we are considering implementing a rule stating that only certain grades can come shop before school. Teachers need to check that students visiting the book fair actually brought money to spend, so they’re not there just browsing or socializing. Courtney will send out some more info once she has the details nailed down. They will be pushing the ewallet process. Parents can set up the account and preload the money on there. This will limit things like checks and bags of pennies coming in. In the past, there have been some issues because students would sometimes end up with multiple accounts created by various family members. We have told that has been consolidated this year. Teachers can also create an ewallet for themselves and parents can load money onto their ewallet and teachers can send out a notification about that opportunity. There used to be a jar, but there are not a lot of parents coming in anymore. There is also an opportunity to donate for kids that are in need of books. There is also an online bookstore that will be running from the 14-27th and anyone can go in and order from there. We needs to see what the shipping process would be. Used to be that they would come to the school, but last year you could earn free shipping to your house with a large enough purchase. Ms Hager is concerned about parking in the morning. We may have to keep parents from coming in. Courtney said they are considering doing a few evening events that parents can attend. Katie Austin said its been good for her having the kids shop alone during the designated media time. Shes okay with doing it during the normal school day. Nikki said there won’t be a “breakfast and books” event like previous years either. We still have time to iron things out. Courtney feels like there used to be a lot of parents that came in the morning because of drop off. Parking has also been an issue with other events in the past.
Other events coming up:
Ms Harris said that we are rescheduling the IB night of kindness for a later date so we can do outdoor and in person preferably.
The IB bucket filler week will still happen February 7 - 11 The theme is and “Peace and kindness begins with you.” Ms Harris is in charge, more information to come, but the focus is on helping students to learn coping skills on inner peace, conflict resolution, etc.
Maggie McGlone: Students will wear a different shirt and read a different book each day of the week. They are also be doing some community outreach like delivering cards to senior homes. The focus is handling emotions, since there have been 2 years of not being able to interact normally.
Daddy Daughter dance is on the schedule for March 11th Lindsey Scheumeister: the theme is “to the moon and back” being reused from a cancelled dance 2 years ago. There is no charge to use the room at the church. Frank Crawford is going to be arranging the clean up and everything there. The gym is very large and very nice so there will be enough room for social distancing. There is an option to have it outdoors as well. We can push out info about the date through parent square. There is also a calendar option on parents square that will send reminders. The turn out before has been about 300 people, with 150 of them being the little girls. We have also sent out a flier. Siri said she can make a square link to take payment. Everyone is allowed to go. Not only limited to girls. Ms Hager wants everyone to have an open mind about having events or having to cancel them because of COVID in the furture. If this event was tomorrow we wouldn’t be able to host it, but hopefully everything will be alright by March.
Currently scheduled for Mar 18th. Jasmine Cornett is going to be in charge. Last year it was on zoom. This year it's going to be in person, just one day. Speakers will come into the classroom to talk about their careers. The students loved it last year and everyone is welcome to be a part of it. Doesn’t have to be a parent. Traditionally, It might be a ~20 minute presentation on the career.
Announcement for Teachers:
There are certain deadlines coming up from sprout kids, so it's time to start thinking about what needs to be on the lists.